LIMESTONE COUNTY HISTORICAL SOCIETY
CONSTITUTION & BY-LAWS
Adopted at a meeting of the unincorporated society, at the Houston Memorial Library, April 28, 1969 and amended: (1) at a meeting at Athens High School, October 21, 1969; (2) at a meeting at Welcome Inn, September 17, 1979; (3) in October, 1981; (4) in July 1993; (5) on April 16, 1996; (6) at a meeting at First Presbyterian Church, July 22, 2008,;(7) at a meeting at First Presbyterian Church, Oct. 17, 2017.
ARTICLE I NAME
The name of this corporation shall be the Limestone County Historical Society, Incorporated.
ARTICLE II OBJECT
The object of the Society shall be to promote and encourage an interest in local history. This objective will be achieved by actions which are not limited to but may include:
1. Collect, print and distribute historic materials and records
2. Locate, mark and preserve historic sites
3. Encourage history education in local schools
4. Support genealogical research
5. Provide historic field trips and speakers
ARTICLE II MEMBERS
Any person(s) interested in promoting the object of the Society shall be eligible for membership. Membership shall be classified as follows:
Regular-single individual——————————$ 20.00
Student/Senior (60)————————————-$ 15.00
Family-members of one family —————– —–$25.00
Life———————- —– —— ————– —-$325.00
Patron-contributor of money or goods valued at—$500.00
The membership year is October 1 to September 30. Members whose dues are not paid by October 1 of each year shall be dropped from the roll.
ARTICLE IV OFFICERS
The officers shall be a President, Vice-President, Secretary, Treasurer, Historian and Parliamentarian. The officers must be current members in good standing. The Executive Board shall consist of these elected officers and committee chairpersons. The officers shall be elected at the October meeting of the designated election year for a term of two years. Elections shall be held in odd years. The duties and powers of the officers shall be such as usually pertain to their position. Vacancies shall be filled by the President with approval of the Executive Board.
ARTICLE V DUTIES OF OFFICERS
PRESIDENT: Shall serve as chairperson of the Executive Board. Shall preside at all meetings, appoint committee chairpersons (with the approval of the executive board), and exercise general supervision over the activities of the Society. Be ex-officio member of all committees, and committees, and co-sign all checks with the treasurer.
VICE-PRESIDENT: Shall perform the duties of the President if he / she is absent. Shall plan and arrange all quarterly meetings including speaker, programs, and locations, meeting with the board’s approval.
SECRETARY: Shall write the proceedings of all meetings and retain them as a permanent record of the Society, and handle correspondence. Shall notify the Executive Board of each meeting.
TREASURER: Shall collect all monies belonging to the Society, and give a receipt when requested. Submit a treasurer’s report at each meeting and keep complete records on income and expenditures.
HISTORIAN: Shall collect from all available sources, historical society data and keep a scrap book.
PARLIAMENTARIAN: Shall be responsible for the interpretation of “Robert’s Rules of Order” and of the by-laws of the Society.
EXECUTIVE BOARD: Shall consist of the officers, the standing committee chairpersons, and the Limestone Legacy Editor. The board shall have the following duties and powers: regulate the time and place of meetings, provide programs, name official depositories, regulate the expenditure of funds, and have general control and supervision of the society.
ARTICLE VI COMMITTEES
1. All chairpersons and committee members must be current members in good standing. Chairpersons shall be appointed by the President and approved by the Executive Board.
2. The Nominating Committee shall be appointed by the President with the approval of the Board, in July, and the final report presented to the board at the September meeting prior to the October election. The committee shall be made up of at least three, not more than five members, of whom there shall be at least one past-president, one member of the present board and one member selected from the membership at large.
3. All committees shall keep minutes and report in writing the work of the committee at each Board meeting.
4. All fund raising projects and activities shall be conducted in the name of The Limestone County Historical Society, although the receipts thereof may be designated for a specific purpose or purposes and may be so advertised.
5. All fund raising projects shall have prior approval by the Board at least thirty (30) days prior to the date of the activity.
6. All negotiations for external funding shall be initiated and carried out by the President, assisted by the committee chairperson, and the treasurer with the approval of the Board.
7. No member of any committee shall undertake any action that would knowingly compromise the integrity or reputation of The Limestone County Historical Society or place the Society in financial jeopardy.
ARTICLE VII MEETINGS
The annual meeting shall be held in October at which time annual reports shall be made. The Board shall arrange quarterly meetings, board meetings, and any other meetings it deems necessary.
ARTICLE VIII QUORUM
At meetings of the Society not less than ten (10) members shall constitute a quorum. At board meetings of the Society five (5) members of the Board will constitute a quorum.
ARTICLE IX AMENDMENTS
These By-Laws may be amended at any Quarterly Meeting by a simple majority of the votes cast, provided a notice of the proposed change has been presented at a previous meeting or mailed to the membership prior to the Quarterly Meeting.
ARTICLE X DISSOLUTION
In the event of Dissolution, the residual assets of the organization will be turned to one or more organizations which themselves are exempt as organizations described in Sections 501 (c) (3) and 107 (c) (2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law, or to the Federal, State, or Local Government for exclusive public use.
Amendment: The organization or government so chosen as the recipient of such residual assets shall be subject to the approval of a simple majority of those qualified members, whose Society dues have been paid in full, and who are present at a regular or called meeting of the Society, provided, in the ease of a called meeting, that all qualified members have been notified of the meeting in writing at least two weeks in advance.
Notwithstanding any other provisions of these articles, this corporation will not carry on any other activities not permitted to be carried on by:
(A) a corporation exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 or the Corresponding provision of any future United State Internal Revenue Law or:
(B) a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 or any other corresponding provision of any future United States Internal Revenue Law.